A virtual data room can be an effective method to share sensitive information like research results as well as patented technology and other business data. The best virtual data rooms tools provide security features and viewer verification to prevent confidential documents from being stolen.
To ensure maximum document security For optimal document security, a number of VDR providers offer a variety of document and folder security settings that can be used at the individual level or at the folder level. Certain VDR providers allow users to define online dataroom granular permissions for specific file types, and others provide pre-designed templates for folder structures that can be customized according to the needs of your project.
A reliable VDR also comes with redaction tools, which enable you to reliably remove sensitive information from multiple instances or even individual instances within a document. This will help you save time and eliminate the risk that a single instance overlooked could have a major impact on a project or deal.
VDRs also allow you to observe and analyze user behavior through a set of reports that are available for review by administrators. You can, for instance find out who has viewed what documents and at what frequency.
Additionally, a quality VDR should allow mobile access for mobile and desktop users. This is especially crucial when working with geographically dispersed teams, since it allows them to remain connected and productive while working on the move.
